CURIOSS Summer Workshop 2024

Reimbursement

We will be reimbursing airfare/train/bus and hotel rooms for the nights of June 26 and June 27 (up to $1,200) for one individual from each member organization.  Please submit all receipts to cems.travel@uvm.edu at the University of Vermont.  For all domestic attendees, we need itemized receipts and W-9s (blank form attached here, which needs to be signed in ink or with certified digital signature). For international participants please follow the “For Reimbursement for expenses” path in this document. Reimbursement will be a check, International attendees are able to request wire transfer.

We are putting out the requirements from the University of Vermont for reimbursement here in order to ensure we get it right the first time and get it done as fast as we can, please let us (Kendall) know if you have questions

Required Tax Forms

• American Citizens or Permanent Resident Aliens need to fill out a W9 and either signed with a Adobe Certificate or there will be printed copies at the event if you want to do it then. You will need a SSN or other taxpayer ID#.
• Non-American Citizens or Permanent Resident Aliens will need to fill out a W8BEN and either signed with a Adobe Certificate (not just a normal e-signature, see here) or there will be printed copies at the event if you want to do it then. Additionally you will need a scanned Passport Information Page

Important: For all charges you will need to provide a Credit Card Statement from bank of the card used for the transaction or a screenshot of the processed transaction in the credit card portal.

Airfare Documentation needed: Include a receipt with the full round-trip itinerary (itemized) that shows the amount paid, last 4 of cardcard #, and ticket number. Please note that UVM cannot provide reimbursement for  additional costs like travel insurance, seat selection, or any business/first class tickets (i.e. economy/coach only)

Hotel Documentation needed: Include a receipt with the full hotel folio that shows the amount paid, last 4 of cardcard #, and daily breakdown of expenses (itemized) and remember to ask that they exclude Vermont Tax. Please note that UVM cannot provide reimbursement for food charged to the room.

Taxis/Ubers (if necessary for transit from the airport): Please include the full receipt with total $ amount paid and trip itinerary (Ubers). Please note UVM will not reimburse for tips over 20% 

All receipts will need to be either handed in person to Kendall at the event, or digital copies can be emailed to: cems.travel@uvm.edu